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Landlord Gas Safety Certificates – Common Mistakes Landlords Make Gas certificates for landlords help landlords to comply with the law while protecting their tenants. These tests minimize the chance of carbon monoxide poisoning, by identifying faulty appliances, flues and pipework that need to be repaired. These checks can be done quickly by Gas Safe engineers. They are also easy to manage with digital tools that integrate into full job management systems. Requirements Gas safety certificates for landlords are a legal requirement and landlords must ensure that all their tenants have access to a licensed engineer to conduct a check. The best way to do this is to include an agreement in the tenancy agreement that states that the property will be available for Gas Safety checks. It will also make it clear to the tenant that if they don't allow access, the landlord will take the appropriate steps to enforce the regulations. Landlords must ensure that their properties have an active CP12 certificate, which is valid for 12 months. It is a good idea to renew it on the same day as the previous one expires so that you don't waste days when the old and new certificates overlap. A recent update to the law has granted landlords more flexibility in the time they conduct their inspections, however it's important to note that this change does not mean that landlords will be able to reduce the length of their annual inspections. It is important to remember that only an engineer registered with Gas Safe Register is legally allowed to work on gas appliances and piping including chimneys and flues. If a landlord employs an unregistered engineer, they could be liable for a criminal offense. If a tenant is refusing access to the annual Gas Safety Check the landlord must send them a letter with a clear explanation of the reason for their refusal and what is involved in the inspection. If the landlord isn't able to receive a response and they aren't sure what to do, they can take additional steps, like serving the tenant with a Section 21 notice or applying to the court for an injunction. Installing inspection hatches allows the engineer to check for leaks in gas, and to ensure that the appliance shutoff valve works. Tenant's obligations as a tenant It's your job to ensure that the gas lines in your home are safe. You could cause your tenants to suffer injuries if fail to do so. To ensure the safety of your tenants, you should get your NYC apartment gas inspection completed by a licensed gas engineer. Also, you should ensure that your tenants have access to the gas supply. If you are unsure of your responsibilities, speak to a New York Apartment Injury Lawyer as soon as you can. It is essential that you hand your tenants the gas safety certificate of the landlord at the start of their tenancy or as soon as possible. It should be prominently displayed within the property. If you're the owner of a building with shared appliances, you can split the flues and appliances into different parts in order that each has its own gas safety check. There are times when you'll find tenants who refuse to allow the engineer to conduct the safety checks. This is usually because they feel it's an invasion of privacy or they're involved in a dispute with their landlord. Make them aware that carbon monoxide is a hazardous gas, and it is your legal obligation to safeguard your family from harm. If your tenants don't want to allow the gas operative to conduct the test, it's a good idea to include a clause in their contract which states that they must permit access for maintenance and safety inspections. The tenancy contract should also define whether or not you can disconnect gas lines and when this is permitted. You should also provide the worker with a way to uniquely identify him or his/herself, for example a scan of a signature or a payroll number that is unique to them, or an employee ID. Accessible Every property that houses gas appliances such as a boiler should have a landlord gas safety certification. A landlord who fails to renew their certificate could face severe penalties and the possibility of making tenants uncomfortable. To avoid this, landlords must always keep their certificates up to date by booking an annual gas check for their tenants. The cost of a safety check for gas appliances is determined by a variety of factors, such as the location of the home and the amount of gas appliances within the house. In general, a gas safety check costs between PS35 and PS150 per property. The cost varies dependent on the location of the property as well as the gas company that is employed. Landlords are required to provide a copy of the gas safety report (also called a CP12) to their tenants. The document must be handed out to existing tenants within 28 days of the inspection being completed and new tenants must be provided with it within 28 days of settling into the property. Landlords should display a copy of the CP12 on the property and ensure that it is easily accessible. Tenants can help ensure that their landlord has a valid certificate of gas safety by making sure that they have access to the gas system and that the appliances they have with them aren't connected to the mains gas. They should also check for clunking noises or black marks on appliances, or other signs of problems with the gas system. If they find any of these symptoms they should notify the landlord immediately. If a landlord is not able to gain access to their property to conduct a gas safety inspection it is their responsibility to prove that they have taken all “reasonable steps” to comply with the laws. This could include repeat attempts to conduct checks and writing to tenants to inform them that safety checks are required by law to ensure their safety. Expiry date It is crucial that landlords keep their gas safety certificates up to date. Failure to do this could lead to unforeseen hazards and penalties from regulatory agencies. Failure to renew a certificate within the stipulated timeframe can cause the insurance of a landlord to be canceled. However, navigating the complex regulations surrounding these certificates can be difficult. Landlords are often prone to making mistakes when they conduct these checks. They must be aware of these mistakes to avoid them. what is a landlord gas safety certificate are required to conduct annual gas safety checks of all appliances and flues on their premises. They are also required to provide copies to existing tenants within 28 days of the test, and to new tenants at the beginning of their tenancy. The copy must be placed in a prominent place on the property. Landlords must also keep records of these tests for a minimum of two years. Since the 6th April 2018 the regulations have been modified to give landlords greater flexibility in arranging their gas safety inspections. This change permits landlords to have their gas safety inspections carried out up until two months before the due date, but keeping the expiry date of the check. It is essential to schedule a check well ahead of time and don't think that there is a grace period. If a landlord does not get their gas safety checks completed prior to the date when their current certificate expires, they will not be able to rent their property until they have had the new checks completed. Landlords must be aware that this is a grave breach of regulation and they can face substantial fines. Recommendations As a landlord you must ensure that your gas safety certificate remains current at all times. Keep copies of the prior certificates for at least two years. It's a good idea to shop around for a competitive cost, since prices can differ. During the inspection, you will be given an Landlord Gas Safety Record. It is crucial to provide to tenants who are about to move in prior to their move-in, and as proof of compliance with the legal requirements. The document contains a description of all gas appliances checked and their locations. It also includes the dates of the test and any actions taken by the engineer. It must also include the name, registration number and unique identifier of the engineer that performed the test. This could be an scanned ID card, an electronic signature or the payroll code, which is unique to each operative. The engineer will mark any appliances or flues that are considered to be unsafe on the safety check record. The landlord then has to arrange the necessary repairs. If the issue is not fixed within a reasonable amount of time, the engineer will cut off the gas supply. Landlords are responsible for a variety of things however one of the most important is keeping up with the annual gas safety inspections. If a fatal accident occurs, a landlord who is not in compliance with regulations could be fined or even imprisoned.